MyPay User Guide for Managers - Leave approval/decline

MyPay User Guide for Managers - Leave approval/decline



Applies to: all TWL

Managers Options


As a Manager you are provided with options to allow you to complete tasks which relate to Team Members that you are responsible for. These options are available in the Managers Options folder on the right hand menu:




Approving and Declining Leave Requests

Approving Leave Requests

When one of your Team Members applies for leave, you will be notified by email. The email will contain a link which will take you to the Leave Request screen:


You can also view this screen by clicking Manager Options then Employee Leave on the menu.

Employee leave opens on the Requests tab. Leave requests that you have not actioned are displayed in the Unapproved leave section.



The Leave Requests tab has the following options:


If a Team Member requests a greater number of leave days than their current balance, then their leave request is highlighted on your Leave Requests tab. For example, see Ally Hill’s leave request in the previous image.


You can click the Info icon to view a popup showing leave information for this Team Member:

  


To approve the leave request:


1. Click the Approve icon for the relevant leave request. The Approve Leave Request form appears. This read-only form shows you details of the Team Member's leave request:


If the request is for a partial day's leave, then:
  • the First day of leave and Last day of leave fields are replaced with Leave date and Start time (shown below).
  • the Projected Annual Leave section is replaced with the Work Schedule. Use the Work Schedule to see which part of the day the Team Member is applying for leave.

Note: You can edit a request before you approve it.

2. Click Approve
The Team Member's leave request will then be moved from the Unapproved leave section to the Approved leave section.
The Team Member is notified by email that their leave request has been approved.

Note:   Leave requests can be edited or cancelled by the Team Member anytime prior to payroll commencing the processing of the leave request.
            If the leave request is edited, the request will revert to an unapproved state. You will receive an email advising that the request has been edited. And you will need to approve the changes.
            If the request is cancelled you will receive an email advising that the request has been cancelled.

Declining a Leave Request


To decline a Team Members leave request:

1. Click the Decline icon for the relevant leave request.

The decline Leave Request form appears. This read-only form shows you details of the Team Member's leave request:


2. Click Decline.

3. In the Decline reason field, type a reason for declining the leave request.

Note: You must enter a Decline reason or you will get an error when you attempt to submit the form.

4. Click Submit

The declined leave request record is cleared from your Requests tab.

The Team Member is notified by email that their leave request was declined. The email includes the information that you entered

in the Decline reason field.



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